Content management systems (ECM) don’t have to be just passive document repositories. By integrating Alfresco Community with modern AI models, you can set up a fully functional ecosystem for intelligent content processing in just 15 minutes. Discover how open-source components can transform your platform into a digital knowledge assistant!

Common Needs – and How AI Solves Them

AI-powered solutions respond to the growing expectations users have toward ECM systems:

• Automatic summarization – Condensed versions of key document information help analysts save valuable time.
• Content tagging and classification – Simplifies search and enables automated organization of documents.
• Contextual queries – Ask interactive questions about document content and receive direct answers from an LLM (Large Language Model).

Solution Architecture – Modern, Open, and Flexible

The entire system is based on open-source components integrated into a flexible and scalable microservices architecture:

• Repository – Alfresco Community
• AI Integration – Alfresco AI Framework
• Frontend – Alfresco Application Development Framework (ADF)
• LLM Interface – Open WebUI
• Vector Database – Elasticsearch
• AI Model Hosting – Ollama

Each of these components functions as an independent service, allowing for easy deployment, replacement, or expansion.

Which AI Models Support Intelligence in Content?

The selection of specific models is tailored to the type of processing:

• Qwen3-8B – Generating answers based on documents
• mxbai-embed-large – Indexing and vector-based search
• mDeBERTa-v3-base-mnli-xnli – Document classification and tagging

Each model operates locally (Ollama), is fully open source, and supports multilingual languages.

Hardware That Makes a Difference

For AI processing, the RTX 4070 Ti Super AI TOP graphics card is used, which, with its 8,448 CUDA cores and 16 GB of GDDR6X memory, provides:

• High computational power (up to 44.1 TFLOPS)
• Stability in constrained environments
• Full support for LLM tools and RAG systems

Przykładowe zastosowania AI w dokumentach

Modern applications of artificial intelligence in document processing open up entirely new possibilities for automation, time savings, and improving the quality of processed data. Thanks to advanced AI models, it is now possible to automatically recognize document content (OCR), summarize, classify, and even intelligently fill out forms based on context. Simply scan a document, and the system will automatically match the appropriate information to the prepared template.

Another important improvement is anomaly detection, such as missing signatures, seals, or essential information in documents – the system automatically flags potential issues.

In practice, more and more companies are also deploying their own AI assistants, which suggest email content, commercial offers, or operational decisions, based on the knowledge contained in the organization’s document repository.

This is complemented by a feedback loop mechanism – the system learns from user feedback, adjusting its actions and improving the quality of responses. As a result, each subsequent use of AI becomes even more accurate and tailored to the real needs of the organization.

Long-Term Value – AI as an Agent in the Organization

In the long run, artificial intelligence evolves from being just a supportive tool to becoming a digital agent within the organization. Its presence becomes integral to the company’s daily operations – AI not only automates individual tasks but also actively participates in building and optimizing processes. It can autonomously complete content, suggest optimizations, and identify areas that need improvement.

AI also strengthens decision-making models by providing recommendations based on the analysis of historical data and current trends, leading to more accurate, informed business decisions. As a result, organizations gain not only increased operational efficiency but also a strategic advantage.

Additionally, AI contributes to creating a whole new level of knowledge management – it organizes information, connects dispersed sources, and helps quickly access key resources. This ensures that organizational knowledge is no longer fleeting or fragmented, but becomes a tangible asset that can be continuously and scalably leveraged.

Real Business Benefits

• Repeatability and Quality – Compliance with regulations and operational stability.
• Efficiency – Processing hundreds of thousands of decision rules.
• Transparency – Full auditability of decisions and operations.
• Growth and Scalability – Open architecture enables continuous service improvement.
• Risk Minimization – Control rules reduce operational errors.

Alfresco + Camunda – The Perfect Duo

Alfresco and Camunda are well-established, global open-source solutions that, when combined, create an incredibly effective duo. Their collaboration offers organizations a range of benefits, leading to increased efficiency and flexibility in business processes. Thanks to their modularity and composability, both systems easily adapt to the specific needs of a company, enabling the creation of tailor-made solutions.

Integration with any system is another major advantage of this combination – both Alfresco and Camunda offer extensive integration capabilities, making them capable of working seamlessly with existing IT infrastructure, regardless of the technologies in use. Additionally, both solutions support various processes, rules, and decisions, covering a wide range of BPM, DMN, and CMMN standards. This provides organizations with the flexibility to model and automate business processes effectively.

Finally, Alfresco’s comprehensive document lifecycle management enables handling documentation at every stage of its existence, from creation and editing to archiving. Thanks to this integration, organizations gain a tool that not only improves business processes but also efficiently manages knowledge and documentation, which is crucial in today’s dynamic business environment.

Why Choose BeOne?

• BeOne is a leader in the number of Alfresco implementations in Poland.
• We present solutions at international conferences, gaining recognition in the global community.
• Our team consists of experienced consultants and process managers who provide expert assistance.
• We offer full 24/7 support, ensuring system uptime.
• We organize training sessions, reference visits, and present real case studies that demonstrate the effectiveness of our solutions.

Discover What BeOne’s Innovative Automation Platform Offers

BeOne’s platform is a ready-to-use open-source environment for building intelligent business applications, integrating:

• Content Repository (ECM)
• Process Engine (BPM)
• Decision Rules (DMN, DRL)
• Integrations and Transformations
• Low-Code Tools and ADF Interface

The system operates fully containerized, scalable, and is ready for deployment in large organizations. Most importantly, each functionality has an API, enabling seamless integration with your IT ecosystem.

Want to deploy AI in Alfresco?
👉 Contact us and discover how you can build your own AI assistant for content management in just 15 minutes!